06. - 13.06.18           De

Rules & Terms

1. Festival Focus

The International Filmfest Emden-Norderney is an independent film festival primarily for European feature, documentary and short films, with a program focussing on north-western European and German language productions / co-productions.

The Festival intends to promote the interest in European film culture, and in particular to, increase mutual understanding and cooperation not only at European, but also at national and regional level through the screening of strongly committed contributions on social, political and cultural topics. Set against this background the International Filmfest Emden-Norderney also wishes to present audio-visual productions that adequately reflect Lower Saxony both as a region and as a media location.

The selection of films for the official program takes place after being previewed by a selection committee. The subsequent decision on an invitation and the allocation to a section of the program is made by the respective section management in accordance with the Festival management, who also decides on screening dates.

2. Competitions and Awards

2.1. Film competitions

The Festival program is centered around competitions for European, and in particular north-western European and German-language feature, documentary and short films. To be eligible for a nomination the film should have significant involvement of at least one country of the north-western European territory such as

United Kingdom, Ireland, Norway, Denmark, Sweden, Finland, Iceland, the Netherlands, Belgium, Luxembourg, France, Austria, Switzerland, Germany.

As the International Filmfest Emden-Norderney sees itself as an audience festival, the film competitions for the SCORE Bernhard Wicki Award, the DGB Film Award, the NDR Newcomer Award, the AOK Film Award and the various short film competitions are all decided by audience vote.

Non German-language competition films are screened in their original language(s) with German subtitles. In exceptional cases the screening of a German dubbed version or a version with English subtitles may be permissible.

A total of approximately 20 films are included in the competition section for feature films (minimum length 65 min.). Competition invitations and nominations for individual film awards are carried out by the Festival management. Films may be nominated for a maximum of two out of four audience award competitions. A nomination for the Creative Energy Jury Award is not affected.

The competition films for the East Friesian Short Film Award and the Engelke Short Film Award are grouped together to form a film program of adequate length. Invitations are decided on by the management of the short film section.

Competition films are rated by the audience with the aid of voting cards. The voting cards in the feature film competitions contain information about the nominations.

2.2. The Awards

All film awards decided on by the audiences are presented to the directors of the winning entries. In exceptional cases the Festival management may decide on a different recipient.

2.2.1. SCORE Bernhard Wicki Preis – International Main Competition

The annual SCORE Bernhard Wicki Award is our main international competition for extraordinary feature films from mainly north-western European and German-speaking countries and is decided on by audience vote.  The award goes to the top three feature films with the highest audience rating in the competition. The award itself was named after the great director Bernhard Wicki (1919-2000). With this award the Festival honours his services to German filmmaking as well as to the development of the Emden Film Festival in the years 1990 to 1999.

The SCORE Bernhard Wicki Award has a purse of € 15,000 (1st prize € 10,000, 2nd prize € 3,000, 3rd prize € 2,000) provided by the SCORE Tankstellen- und Mineralöl GmbH Emden.

2.2.2. Special Awards

The Festival management can nominate competition films for special awards if the applicable criteria are fulfilled. The special awards are:

DGB Film Award

for a feature or documentary film displaying an exceptional level of social commitment. This includes topics such as work, equality, migration and integration, globalization, environmental protection or other serious social problem scenarios. The DGB Film Award has a purse of € 7,000 provided by the Lower Saxony regional organization of the German Trade Union Federation DGB.

NDR Newcomer Award

for a first or second full-length feature film by a German-language director. Previous documentaries or short films are not taken into consideration. The NDR Newcomer Award has a purse of € 5,000 provided by the NDR - Norddeutscher Rundfunk, Landesfunkhaus Lower Saxony.

AOK Film Award

for a feature film or documentary film that creatively deals with a health-related subject. This also includes the challenges posed by demographic developments and medical progress, treatment of the disabled and people in need of care, widespread diseases and mental illnesses, topics relating to health promotion and preventative medicine, as well as health policy questions and problems. The AOK Film Award has a purse of € 5,000 provided by the AOK health insurance agency of Lower Saxony.

2.2.3. Creative Energy Award

The Creative Energy Award is decided by an independent jury of experts and honours an outstanding achievement in the development and realization of an unusual and innovative project. The prize-winner is selected from among the German-language competition nominees. The Creative Energy Award has a purse of € 5,000 provided by the Emden public utility companies Stadtwerke Emden.

2.2.4. Short Film Awards

The Festival conducts the following competitions in the short film section:

East Friesian Short Film Award

This award goes to the short films voted most popular among the productions nominated for this competition. The East Friesian Short Film Award has a purse of € 4,000 (1st prize € 2,500, 2nd prize € 1,000, 3rd prize € 500) provided by VGH Versicherungen, Landesdirektion Ostfriesland.

Engelke Short Film Award

This is an award for the best short film from the perspective of a young audience. The nomination of the short films for the Engelke Film Award is conducted by an independent preview and nomination commission called by the section management and made up of school students, apprentices and young adults. The Engelke Short Film Award has a purse of € 2,500 provided by the Sparkasse Emden.

2.2.5. Emden Screenplay Award

The competition for the Emden Screenplay Award is open to previously unfilmed German-language feature film screenplays. Nominations and prize winners are decided by a jury called in collaboration with the Grimme-Institut, Marl. Special regulations apply to the competition for the Emden Screenplay Award. The Award itself has a purse of € 12,000 (prize winner: € 10,000; nominees: € 1,000) provided by the logistics company Seehafenspedition Jakob Weets, Emden.

2.2.6. Emden Actor’s Award

Every year the International Filmfest Emden-Norderney presents the Emden Actor’s Award in recognition of an outstanding and distinguished actress/actor from German, German-language or north-western European film. The Festival also organises a special series of up to five representative films starring the honoured artist. The Emden Actor’s Award has a purse of € 5,000, provided by the Dirks Group Emden.

2.2.7. A Writer’s Workplace by the Sea

Within the context of the Festival the island of Norderney awards a one-week stay on the island in a luxury apartment to a guest who has a film in the Festival program for the purpose of developing a new project or new material. Prize winners are decided by the Festival management in close cooperation with the management of the Norderney Festival location. No application possible.

2.2.8. Integration Award of the Island of Norderney

Awarded for the first time in 2015, the island of Norderney’s Integration Award is intended for film

makers whose work has rendered outstanding services to the social co-existence and/or reconciliation of people with different cultural backgrounds, religious convictions or political systems. The Integration Award of the Island of Norderney has a purse of € 5,000 and the award winner is decided on by a jury of experts.

3. Film Program (out-of-competition)

In addition to the films in competition, the festival also presents

  • special series on countries, subjects and outstanding personalities in film
  • highlights from the European film industry,
  • highlights of World Cinema,
  • films for children and families
  • diverse programs of short films related to specific subjects, individuals or regions.

4. Pre-conditions for Admission

4.1. Feature Film Competition

The nomination of European, and in particular north-western European and German-language feature and documentary films for the individual competitions is subject to the Festival management.

4.1.1. Nomination Restrictions

Films participating in more than one competition in other German film festivals as well as films not intended for cinema distribution cannot be nominated for the Bernhard Wicki Award. Only feature films may be nominated for the SCORE Bernhard Wicki Award, the NDR Newcomer Award as well as the Creative Energy Award. Documentary films can solely be nominated for the DGB Film Award and the AOK Film Award.

4.1.2. Minimum Length

Films will be taken into consideration from a minimum length of 65 minutes in total.

4.1.3. Completion and Theatrical Release

International and German premieres receive preferential consideration. If the German premiere of the film has already taken place elsewhere, then this should be no further back than September of the previous year. The film must have been completed within the last 18 months prior to the date of the Festival. Theatrical release in Germany or transmission in German television should not have taken place before the start of the Festival. The Festival management reserves the right to grant exemptions to this rule in special cases.

4.1.4. Formats

Admissible formats for feature film competitions are: DCP, Blu-ray, ProRes, 35mm.
Permission for the use of other formats must be explicitly requested.

4.2. Short Film Competition

The nomination of short films for the competition for the East Friesian Short Film Award is the prerogative of the management of the short film section. The section management calls a nomination committee comprised of school students, apprentices and young adults in accordance with the Festival management.

International and German premieres receive preferential consideration. German premieres not taking place at the Festival should be no further back than September of the previous year.

4.2.1. Minimum Length

As a rule, the short films should be no longer than 15 minutes (for the East Friesian Short Film Award) or no longer than 30 minutes (for the Engelke Short Film Award). Exceptions may be granted to this rule in the case of films marginally longer than stipulated. Such exceptions can only be granted by the section management in consultation with the Festival management.

4.2.2. Formats

Admissible formats for short film competitions are: DCP, Blu-ray, ProRes, 35mm.
Permission for the use of other formats must be explicitly requested.

4.3. All Film Competitions

4.3.1. Subtitles

German subtitles are required for a film in competition. If such subtitles don’t exist, the Festival may offer to contribute towards the production cost. The Festival will forward any subtitles produced within this context to the production company or distributor for their further marketing measures in order to help promote the film in the German-speaking territories.

4.3.2. Determination of Award Winners

The award winners in the competitions for the SCORE Bernhard Wicki Award, the DGB Film Award, the NDR Newcomer Award, the AOK Film Award and the short film awards are determined via voting cards submitted by the audience. The voting cards enable audience members to rate a film (1 to 5 stars) and are collected at the end of the screening.

The ratings on the valid voting cards are totalled for each competition film (not for each screening) and divided by the total number of voting cards submitted, resulting in an average rating that is independent of audience numbers and comparable with all other competition films.

The film awards go to the directors of the nominated films with the highest average audience rating.

4.3.3. Presence of Filmmakers

The Festival management expects the director(s) from films in competition, or an adequate representative from the film’s staff, to attend at least one film screening as well as the Awards Ceremony, the latter being a binding requirement. Costs for travelling and accommodation within Europe will be covered by the Festival.

4.3.4. No Legal Claim

The awarding of Festival film awards is not open to any legal claim. No claims can be derived from the regulations in paragraphs 657-661 of the German Civil Code (BGB). No legal right of appeal exists

5. Film Submissions

5.1. Entry Requirements

All film submissions require a completed entry form, to be found online on our website (www.filmfest-emden.de), along with a preview copy (DVD) or a screening link (please make sure the link is valid until the end of the festival). Films with incomplete registration forms will not be taken into further consideration.

After a film has received an invitation the following material have to be submitted: a brief synopsis, photo and short biography & filmography of the director as well as high-resolution film stills and – if available – press material and/or a director’s statement.

For films in competition the festival will also require additional preview copies/screening links for internal festival preparation purposes (Q&A, talks). Permission to pass on the copy/link to the festival staff involved is regarded as given with the registration of the film.

Once a film is invited into a competition, the festival, furthermore, needs to be provided with a representative film excerpt of approximately 45 seconds length to be used in the context of the festival.

5.2. Festival Participation Agreement, Screening Rights

In the case of possible further rights owners, producers, distributors or other organisations or persons who register a film explicitly confirm that such persons have also agreed to the film's participation in the festival.

For competition entries that receive an award, the screening right for an additional screening (short films) respectively an excerpt of approximately 45 seconds (feature-length films) at the Gala Awards Ceremony is regarded as being given on submission of the film. Award winning films also require the consent for up to two additional repetitions within the festival programme in order to present them as the prize winners.

5.3. Submission Deadline

The submission deadline for registration forms and film entries is March 16th, 2018. Promotional material (e.g. posters, flyer) should only be sent once the film has been accepted and officially invited to the festival.

5.4. No Return of Registration Documents

In view of the large number of submissions, registration documents cannot be returned. All submitted documentation and preview copies will be destroyed six months after the Festival has ended. A preview copy of each film that has won an award will remain in the Festival’s archive.

5.5. Notification (Submission Replies)

Submitters of films not considered for this year’s program will be notified at the latest by email 3 weeks before the start of the Festival.  

6. Screening Copy

6.1. Transportation of Screening Copy

If no other explicit arrangements have been made, the submitter will bear the costs for transportation of the screening copy to the Festival. For its part, the Festival will bear the costs for the return of the film copy. Individual arrangements must be made in writing if copies need to be forwarded to other festivals, particularly overseas. Postal packages from countries outside of the European Union must display the following notice:

"FOR CULTURAL PURPOSES ONLY, NO COMMERCIAL VALUE – TEMPORARY IMPORT"

6.2. Postal Address and Deadlines, KDMs

All copies and promotional material should be sent by May 21st, 2018 to the following address:

Filmfest Emden gGmbH
– Festival Office –
An der Berufsschule 3
D-26721 Emden
GERMANY

Screening copies of invited films and any necessary keys (KDM) should arrive 10 days prior to the start of the festival. An adequate time for testing must be ensured.

The screening copy will be returned within two weeks after the end of the festival.

6.3. Copy Insurance

Films are insured to the value of their copies for the entire period of the Festival. Insurance cover includes the period from receipt of the copy to its return to the sender or to the return address as stated in the registration details. The Festival must be notified in writing of any damages to the copy that may have occurred during the Festival within 14 days of its return.

7. Other Regulations

The Festival management reserves the right to decide on all cases not included within these regulations on an individual basis as well as to grant exemptions in special and well-founded cases.

These regulations exist in English and German versions. In case of doubt, the German-language version applies.

8. Recognition of Regulations

The registration of a film automatically implies recognition of these regulations.

 

Our rules & terms can also be downloaded here as a PDF. Please find more information on the film entry and the entry form here ...

 

December 2017
(all rights reserved)